Privacy Notice and Data Retention Policy
If you have any questions about the use of your personal data, please contact me:
Telephone: 01495 231990
Post: Unit 6a Woodfieldside Business Park, Penmaen Road, Pontllanfraith, Blackwood, Gwent, NP12 2DG
Collection of Personal Data
As your MP, I believe it is important that I and my office can keep in touch with constituents about my work, take up casework on their behalf, helping constituents where I am able to do so, and ask for constituents’ views on issues.
I will only collect and use personal information for the specific purpose for which it has been obtained.
I will undertake casework using personal information provided by, or on behalf of, a constituent. It may be necessary for me to share your information with third-party organisations. I will only do this where it is necessary and reasonable to do so, and I will share only the minimum amount of personal information necessary in order to help you. Please see the “who I share your information with” section below for further details.
I may communicate by post, email, telephone or text message, about my work and to give you news on my campaigns and opportunities to get involved. Please be aware, that as an elected representative, I have a legal entitlement to the full electoral register for my constituency, which includes the full name and address of every registered elector, and I may write to you in connection with my activities as your MP.
If I do, I will only send emails, texts or contact you by telephone where you have provided explicit consent for me to do so. You may withdraw your consent or unsubscribe at any time from communications in any medium by contacting my office or by using the unsubscribe option that I will provide in my communications.
I will not use personal data for any automated decision making or profiling.
Who I share your information with
If you have contacted me as your constituency MP requesting assistance with an issue against an organisation or Central Government body, when I take up casework on your behalf, it may be necessary for me to share the details you provide with third parties, such as government departments, local authorities and other public bodies.
I will only share as much information as is necessary to take your case forward. If you have any questions or concerns about how information you provide as part of a casework request is used, please contact my office for more information. My office (on my behalf, as data processors) will process data responsibly and as practicably appropriate in order to help constituents. If we need to contact you for clarification or any authorisation required for communicating with a third party about you, or on behalf of another person you have contacted me about , a member of my office will contact you. This means that your enquiry may be delayed until we have been able to establish appropriate authorisation.
Other than in the circumstances above, I will not share personal information with other organisations without your explicit consent.
Storage and retention of your personal Data
I will only keep your personal information for as long as it is necessary to fulfil the purposes described in this policy. Information relating to casework will only be retained for as long as it is necessary to resolve or otherwise complete your request, although I may retain a minimum amount of information about closed cases, or contact details, in the event that you may contact me again for help. Ordinarily, unless you have particularly asked us not to do so, my office will destroy any information after 2 years.
If you have consented to receive information about my work, I will only retain your personal information for so long as I am the MP for Islwyn, or you ask not to be contacted any further.
I will regularly review the personal information I hold to ensure that its use is necessary and proportionate.
At any point while we are in possession of or processing your personal data, you have the following rights:
- You have the right to request a copy of the information that we hold about you.
- You can ask us to update your personal data if it changes. In certain circumstances you can ask for the data we hold about you to be erased from your records, or ask us to stop or restrict processing if you have an objection.
- You have the right to have the data we hold about you transferred to another organisation.
- You have the right to object to certain types of processing such as direct marketing.
- You also have the right to complain to the Information Commissioner’s Office, the supervisory authority, about our collection and use of your personal data. They can be contacted at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wimslow, Cheshire, SK9 5AF.
IP Addresses and Cookies
This site does not automatically capture or store personal information, other than logging the user’s IP Address or the location of your computer or network on the Internet, for systems administration and troubleshooting purposes. I also use IP addresses in the aggregate to track which pages people visit in order to improve the quality of the site.
A cookie is a tiny text file that is stored on your computer. Cookies may be used in order to tailor your experience on this site according to the preferences you have specified. Cookies on this website do not contain personally identifiable information, other than your IP address. You can manage your own cookie settings in your own web browser settings.
Links to other websites:
This website contains links to other websites. I am not responsible for the content or privacy practices of these websites. Whilst reasonable consideration will have been taken to ensure the legitimacy of these links, your choice to click on such links is entirely your own.
Further details about your rights and the complaints process can be found on the Information Commissioner’s website Information Commissioner’s Office (ICO)